One connected system from budget to onboarding
Talentfex keeps workforce planning and recruitment on the same thread. Every approved position, candidate, assessment, interview and document lives in one place — configured per company, governed by role.
SaaS architectureCompany workspace · tenant
Shared core
Positions · candidates · assessments · approvals · activity logs
Isolated per company · governed by role
One path from workforce budget to a measured hire
Most teams stitch this together across spreadsheets, inboxes and disconnected tools. Talentfex keeps every stage on the same thread, so nothing is re-keyed and nothing falls through.
- 01
Plan
Align hiring with budget.
- 02
Approve
Route for approval.
- 03
Advertise
Publish approved roles.
- 04
Screen
Rank suitable candidates.
- 05
Assess
Evaluate skills and fit.
- 06
Interview
Schedule and collect feedback.
- 07
Offer
Issue offers and verify documents.
- 08
Onboard
Prepare for day one.
- 09
Measure
Track KPIs and outcomes.
Everyone sees the part of hiring that's theirs
The same connected system presents a different surface to each person involved — without losing the shared thread underneath.
Recruiters & coordinators
Work the pipeline, screen applicants, schedule panels and keep every candidate moving with full context.
Hiring managers
Review shortlists, score interviews and approve the people they will actually lead.
Finance & budget owners
See budget versus actual, approve funded positions and keep hiring aligned with the plan.
HR & super admins
Configure modules per company, manage roles and oversee activity logs across the group.
Many companies, one platform, separate data
Run a whole group from one place. Each company is an isolated tenant with its own configuration and subscription. Super admins decide which modules are active and keep oversight through central logs.
- Tenant-level branding, roles and permissions
- Module activation, deactivation and subscription packages
- Company-specific pipeline, assessment and approval rules
- Super admin control with central activity logs
Talentfex Super Admin - company & module controlCompanies
- Northbridge Group
- Westlake Clinics
- Atlas Schools
Active modules · Northbridge Group
- Position control
- Recruitment ATS
- AI screening
- Assessments
- Interviews
- Analytics
Connect the tools your team already uses
Talentfex is built to fit your stack — starting with scheduling, communication and interviewing, with an adapter approach designed for what comes next.
Scheduling
Internal ATS calendar
Built-in availability and panel scheduling, no external account required.
Google Calendar
Two-way availability and event creation for interviewers on Google Workspace.
Microsoft Outlook / Office 365
Availability and invitations for teams on Microsoft 365.
Calendly
Let candidates self-select from interviewer availability windows.
Future calendar adapters
An adapter layer designed to add new scheduling providers over time.
Communication
Email delivery
Templated, trackable candidate and stakeholder communication.
Interviewing
Live video interviews
Generate live interview links tied to scheduled panels.
Recorded one-way interviews
Capture asynchronous video responses for early-stage screening.
Documents
E-signature
Offer and document signing readiness for offers and onboarding.
Downstream
HRIS / payroll handover
Structured hire data designed to pass cleanly to downstream systems.
Built for organizations that answer to auditors
Governance is part of the workflow, not a bolt-on. We describe how the platform is designed to protect data and enforce control — without claiming certifications that have not been achieved.
Role-based access
Permissions scoped to roles, entities and modules.
Tenant isolation
Each company's data kept separate by design.
Audit history
A record of who changed what, and when.
Position change history
Every position edit and approval is traceable.
Approval controls
Gate sensitive actions behind your approval chain.
Secure document access
Sensitive candidate documents stay access-controlled.
Encrypted integrations
Connections to calendars and services are encrypted.
Backups & recovery readiness
Configurable retention with recovery in mind.
One source of truth for hiring performance
Bring recruitment, budget and onboarding metrics together, drill from group to a single company, and export the view your next leadership review needs.
Explore analyticsFigures shown are illustrative product examples, not customer outcomes.
Recruitment analyticsTime to hire
Offer acceptance
Vacant positions
Positions filled vs target
Frequently asked questions
The essentials on how the platform fits together. Reach out if you need more detail for your organization.
Is Talentfex only an applicant tracking system?
No. The ATS is one part of a connected lifecycle. Talentfex also covers organization hierarchy, manpower budgeting and position control, assessments, interview scheduling, offers, onboarding and analytics — so hiring stays tied to approved, funded positions.
Can different companies run different configurations?
Yes. Each company is a separate tenant with its own branding, roles, pipeline stages and approval rules. Super admins activate only the modules each company needs and can see central activity logs across the group.
Does the AI make hiring decisions automatically?
No. Screening provides AI-supported recommendations with a transparent, editable score breakdown. The final decision always remains with your HR team, and overrides are recorded.
Which calendars can interviews integrate with?
Interviews work with the internal ATS calendar, Google Calendar, Microsoft Outlook / Office 365 and Calendly, with an adapter layer designed to add further providers over time.
See the whole lifecycle on your own roles and structure.
Book a walkthrough and we'll map Talentfex to how your organization plans, approves and hires.